View only assets are a way for Admin users to have complete control over who downloads an asset wherever the asset exists (Brandfolder, Collection, or sharelink).
USM Content
Set an asset as view only
- Select the assets that you desire to set as view only.
- The bulk toolbar appears. Within the bulk toolbar, select Mark as view only.
If you don't see the view only option on the bulk toolbar, contact Brandfolder support to find out if your plan includes this feature.
- A new confirmation modal appears. Confirm the view-only asset status change by selecting Save Changes.
The asset is now in a view-only state. This means that the asset is marked as view only everywhere that it exists. This ensures that the asset can't be downloaded anywhere and that the rights for that asset can be managed appropriately via the request download flow.
Once in the view-only state, the asset appears with a view-only icon, and users have to request to download it. Brandfolder Admins receive requests for downloads that require approval, which appear in an email and the notifications center within My Profile > Notifications.
View only collections
You can set an entire collection to View only.
- Open the collection.
- Select Settings > General Settings.
- Select the Advanced tab.
- Enable View Only.
Any changes save automatically, and now you have a view only collection.
View only asset experience
No one, including Admins, Collaborators, and Guests, can download view-only assets. However, they can select view-only assets and request to download them by filling out a form with their name, email, company, and usage details.
If a user selects a mix of view-only and downloadable assets, they're notified that one or more of the selected assets are view-only and won't be included in the download.
