Asset availability

Asset availability is a Brandfolder rights management feature that allows you to control which assets are available to your users with publish and expiration dates.

Publish and expire assets

1. In your Brandfolder, select one or multiple assets to display the bulk actions toolbar. 
2. Select the clock icon in the bulk actions toolbar to schedule availability.
3. To set a publish date, toggle on Enable Availability Date. Set a date and time for your users to have access to the asset(s). 
4. To set an expiration date, toggle on Enable Expiration Date. Set a date and time to have remove your users access to the asset(s).  

4. Select, Save. 

Banners will appear on your assets, showing which are expired or in draft.

Brandfolder Image

• Unpublished assets that are not available are tagged with a Draft banner.
• Assets that are expired are tagged with an Expired banner. 

Assets in the Draft and Expired state are only visible to Admins and Collaborators; Guest users cannot view them.  

Unexpire assets 

1. Select the expired asset. 
2. Select the clock icon in the bulk actions toolbar. 
3. Toggle on Enable Availability Date.
4. Select the current time to unexpire the asset, or if you want to unexpired or publish it in the future, set the exact date and time.
5. Select Save. 

Keep the following in mind

• An asset's availability status affects its view in share links, Brandfolder Collections, and CDN embeds. For CDN embeds, if an asset expires in Brandfolder, it won't appear on websites or emails. 
• Approval status always takes precedence over Expired/Draft assets. 
  • If an asset is expired and unapproved, the pending banner appears. 

  • If an asset is unpublished and unapproved, the pending banner appears.

    If those assets are approved, they will display expired/unpublished banners.