Publish your WorkApp

Once you've published an app, it's automatically available on both desktop and on the Smartsheet mobile app.

Before publishing your app

You can personalize your app with your organization’s branding such as a logo, an accent color, a thumbnail image, or a bookmark icon. 

To do so, select the gear icon in the top right corner, and then select App theme. 

You can also select Restore all to default to set everything back to the default Smartsheet branding. 

Select Done when ready.

Publish your WorkApp

You can view the publish status of your app under its name when the app is open, or directly in WorkApps Home . 

The initial status is Draft.

To publish your app:

1. Select the Publish button in the top-right corner.
2. Optional: Select Manage sharing to add collaborators to roles. Open the Manage sharing window by selecting the collaborators icon  .
3. Select the role you want to assign people to, then enter the names (if they're in your contact list), email addresses, and contact groups you want to assign. You can also remove people from this tab.
4. Select Done when you’re ready.

Once you’ve published your app and added people to roles, those people can access the app from Smartsheet, mobile, or through the app link, which you can find by selecting Publish again and copying the link.

Once published, you can't unpublish the app. You need to either remove all the roles, remove people, or delete the app.

Edit a published WorkApp

If you add or delete new pages or roles, or update app branding after you’ve published it, you need to select Publish draft to make those changes visible.

If you make any page permission changes, such as changing a sheet page permission from Viewer to Editor for a role or adding/deleting people from a role, you don't have to republish the app to make the changes available to your end user.