Enable Calendar Subscriptions with APIs

Applies to

Resource Management

Our calendar subscription feature enables your team to see all their Resource Management assignments on their calendar without a custom API integration.

Calendar subscriptions sync one direction, from Resource Management to your calendar. Any changes you make on your calendar will not be reflected in Resource Management.

The subscription URL will automatically populate the calendar with your assignments from seven days in the past through thirty days in the future.

Assignments will populate to your calendar as private, all-day events that don’t block any time on your calendar. These calendar events populate the following information from Resource Management:

  • Project name

  • Phase name

  • Assignment (Work Item) name

  • Assignment dates

  • Client Name

  • Allocation

  • Assignment description

  • Count of Assignment Subtasks 9Completed, remaining, and total)

Calendar Subscription setup

To set up calendar subscriptions, an account administrator first needs to enable the feature for your organization. Administrators will find the option to enable or disable calendar subscriptions at the bottom of the Account Settings page.

Calendar account settings

When this feature is enabled, team members can enable calendar subscriptions from the My Preferences page.

Calendar enable

 

Clicking the Enable button generates a calendar subscription URL. Team members can use this URL to automatically sync their resource Management assignments with their calendar client, like Google Calendar, Outlook.com, or Apple iCloud.

The URL is public.  If you share this link with someone else, they can view your Resource Management assignments. If you think you may have accidentally shared this link with someone who should not have access, you can easily generate a new link by clicking the Reset URL button. If you reset your URL, you will need to reconnect your preferred client with the new URL.

Adding your Calendar Subscription to your preferred calendar

To add your Resource Management calendar subscription to your personal calendar, copy your subscription URL and use the steps outlined below for your calendar client.