Enable calendar subscriptions

Calendar subscriptions sync one direction, from Resource Management to your calendar. Any changes you make on your calendar are not reflected in Resource Management.

The subscription URL automatically populates the calendar with your assignments from seven days in the past through thirty days in the future.

Assignments populate your calendar as private, all-day events that don’t block any time on your calendar. Calendar events include the following information from Resource Management:

• Project name
• Phase name
• Assignment (work item) name
• Assignment dates
• Client name
• Allocation
• Assignment description
• Count of assignment subtasks (completed, remaining, and total)

Enable calendar subscriptions

At the account level:

1. Open Account Settings.
   1. If you work in Resource Management in Smartsheet, select the kebab menu in the top right corner, then select Account Settings.
   2. If you work in standalone Resource Management, select Settings > Account Settings.
2. Scroll to the bottom to find the option to activate or deactivate calendar subscriptions. 

Once a Resourcing Administrator has enabled calendar subscriptions for the account, team members can enable calendar subscriptions individually.

At the individual level:

1. Select Settings.

2. Select My Preferences in the drop-down list. 
3. Select Enable to generate a calendar subscription URL.

Team members can use this URL to automatically sync their Resource Management assignments with their calendar clients, such as Google Calendar, Outlook.com, or Apple iCloud. 

The URL is public. If you share this link with someone else, they can view your Resource Management assignments. 

If you accidentally share this link with someone who should not have access, you can quickly generate a new link by selecting Reset URL. If you reset your URL, you must reconnect your preferred client with the new URL.

Add your calendar subscription to your preferred calendar

To add your Resource Management calendar subscription, copy your subscription URL and use the steps outlined below for your calendar client.

• Google Calendar (Note: It might take up to 12 hours for changes to show in your Google Calendar)
• iCloud (Apple Calendar)
• Outlook