Asset descriptions

The asset description is a free-form text field in the asset module where additional notes about the asset can be stored.

Who can use this?

Plans:

  • Brandfolder

Permissions:

  • Owner
  • Admin
  • Collaborator

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

If an asset has a description, you can find it underneath the tags section inside the asset module.

asset descriptions

Editing an individual asset description

To edit the description on an individual asset:

  1. Select View to open the asset module.
  2. Choose the Edit tab on the far right with the pencil icon.
  3. Make edits in the Description box.
  4. Select Save in the bottom right corner of the asset module.
asset descriptions

Edit toolbar

The toolbar for editing the description includes:

  • View the CSS source code.
  • Format the text as a paragraph, quote, or header.
  • Bold, italicize, or strikethrough text.
  • Insert or remove links.
  • Left, center, or right-align text.
  • Bullet points or a numbered list.

Suggest description

In the upper-right corner of the asset description text box, there is a link to suggest a description. Selecting the Suggest Description button generates a caption for the asset that captures information in the image.

The Suggest Description feature is only supported for image files. It isn't available for other asset types, such as font, color, video, people, and more.

When you generate a caption, provide feedback using the thumbs-up and thumbs-down buttons to help improve the description's accuracy. You can either choose to Append the information or Replace the current description.

Admins and owners can turn off Suggest Description at the Brandfolder level by navigating to Settings > General Settings > Advanced. Here, select Disabled for the AI-Generated Image Captions row. 

The AI-generated captions are only available in English at this time. 

asset descriptions

Editing asset descriptions in bulk

You can use CSV metasheets to update asset descriptions in bulk. See the Metasheets article.

Searching for assets by their description

The search syntax description: "text from description" brings up assets that include the text you place between the quotations. You can also use AND, OR, or NOT to help narrow down your search results. Learn more in the Search in Brandfolder article.