Resource Management project portfolio

APPLIES TO

  • Resource Management

For more information about plan types and included capabilities, see the Smartsheet Plans page.

Learn how to set up a project portfolio in Resource Management.

Project portfolio overview

APPLIES TO

  • Resource Management

For more information about plan types and included capabilities, see the Smartsheet Plans page.

RELATED CAPABILITIES

Who can use this capability?

Resourcing Administrators and Portfolio Editors can manage the project portfolio.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

You can organize your portfolio to display your most important projects and find the status information you need for each project. Select a project in your portfolio to access that project's information via the project page.

From the project portfolio, you can:

  • Filter projects by: project state, project type, project name, client, tag, and project custom fields

  • Switch between grid view and list view

  • Create personal saved views (all permission levels), or shared saved views, accessible across the organization (Resourcing Administrators only)

Working with columns

List View shows project information as a table. In list view you can edit which columns appear and sort projects by column names.

To change your project view:

  • Select the List View icon and choose which columns you want to include.
  • Select a column label at the top of the column to sort the project list alphabetically or numerically.

Saved views

Use saved views to quickly display the projects and information that matters most to you and your organization.

To save a view for yourself, select + Save Current View under My Views. If you change the view, you can save it again under the same name or give it a new name and save it as an additional view. 

Resourcing Administrators can create Shared Saved Views, accessible by anyone in your organization who has access to the project portfolio page.

Saved view project portfolio

When used with custom fields, saved views can highlight projects that need your attention, display project work is in the pipeline, or projects ready to be archived.

 

 

Create a saved view of the project portfolio

APPLIES TO

  • Resource Management

For more information about plan types and included capabilities, see the Smartsheet Plans page.

RELATED CAPABILITIES

Who can use this capability?

Resourcing Administrators, Portfolio Editors, People Schedulers, Project Editors, Portfolio Reporters, and Portfolio Viewers can create saved views and filter the Project portfolio.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

To create a saved view:

  1. On the top main navigation bar, click Projects.
  2. On the left sidebar under Show, apply the filters you want to use. 
    • The screenshot below uses project custom fields as filters: Billability, Priority, and Project Owner.
  3. On the left sidebar under My Views or Shared Views, click + Save Current View.
    • Only you can see reports saved under My Views.
    • Anyone with access to the Projects portfolio page can see reports saved under Shared Views.
Save current filtered view of project list