COUNTIF Function

Counts the number of cells within a range that meet a criterion.
Sample Usage
COUNTIF(Quantity:Quantity, >25)
  • range
  • criterion
  • range
    The group of cells to count.
  • criterion
    The value that determines which cells in the range will be counted; for example: 15, "Hello World!", or >25.
Usage Notes
  • For criterion, acceptable operators include: = (equal to), <> (not equal to), > (greater than), < (less than), >= (greater than or equal to), <= (less than or equal to).
  • Blank cells aren't counted when using <> (not equal to). For example, the formula =COUNTIF(Item:Item, <> "Shirt") won't count any blank cells that exist in the Item column.

This example references the following sheet information:

  Clothing Item Transaction Total Units Sold In Stock?
1 T-Shirt 1,170.00 78 true
2 Pants 1,491.00 42 false
3 Jacket 812.00 217 true

Given the table above, here are some examples of using COUNTIF in a sheet:

Formula Description Result
=COUNTIF([Units Sold]:[Units Sold], >50) Count the number of rows where the value in the “Units Sold” column is greater than 50. Rows 1 & 3 meet the criteria. 2
=COUNTIF([In Stock?]:[In Stock?], 1) Count the number of rows where the “In Stock?” checkbox is checked. Rows 1 & 3 meet the criteria. 2
=COUNTIF([Clothing Item]:[Clothing Item], "Jacket") Count the number of rows where value in the “Clothing Item” column is “Jacket.” Row 3 meets the criteria. 1

Still need help? 

Use the Smartsheet Formula Template to view examples and practice working with functions in real-time. 

Find examples of how other Smartsheet customers use this function or ask about your specific use case in the Smartsheet online Community.

Ask the Community