Upload and manage files in file library

Learn how to add, tag, search, sort and filter your files in file library.

Plans:

Smartsheet

Add files to your file library

Select Upload on the toolbar.

You can upload up to 100 files at once. You can edit the file names by selecting the header field when the file is open.

This is only available for members on the user model.

Tag files

Tags allow users to add searchable terms to their files once they've added a tag. When you use that term in a file library search or filter action, that file appears in the search results.

Files can have up to 25 tags each.

Add tags to files

All users with Editor permissions or higher can edit, add, or remove tags.

Add tags to a single file

Open a file and select Details.
Select the Tags field and type in any additional tags. Use Enter to move to the next tag.

Add tags in bulk

Select all the files you wish to tag.

Use Shift + select to select multiple files at once.

Select the tag icon on the toolbar.
Type all the tags, and use Enter to move to the next tag.
Select Save to save your changes.

Adding tags in bulk might take a few minutes to be searchable and filterable.

AI-generated tags automatically appear in all files uploaded to the file library to assist with manual tagging labor. AI tags have a dotted outline, and user tags have a solid outline.

Delete tags by opening a file and selecting the X icon on the tag.

Search, sort, and filter your files

Search file library

Use the search feature in the file library to quickly find the files you need. Search considers only results within the current file library. Search also utilizes text extraction, and you find files based on text in documents.

Substring search isn't supported at this time. For example, searching for mark doesn't result in files with the word marketing.