Edit project bill rates

Bill rates are the hourly rates charged for work performed.

Who can use this?

Plans:

  • Resource Management

Permissions:

Resourcing Administrators, Portfolio Editors, People Schedulers, and Project Editors can manage project bill rates.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

New projects use your organization’s default bill rate matrix from account settings. When tracking fees for a project, multiply the incurred hours times the bill rate, and the output is the incurred fees for the project (incurred hours x the bill rate = incurred fees for a project).

To use bill rates, first create a default bill rate matrix in account settings. 

If you change bill rates in the default matrix, the changes only apply to new projects. 

Custom bill rates

If you have custom rates for a project or client, edit bill rates in project settings so they apply only to that project. 

View or edit bill rates for team members

  1. Go to the project and, in the top-right corner, select Project Settings.
  2. Scroll down to Bill Rates. 

Varied bill rates

If resources have more than one rate for a project, you can set custom rates for each phase of the project. When the team member reports hours for that specific phase, Resource Management will assign the correct bill rate for the phase. 

For example:

Tamika works as a Creative Director for $150/h. She also works as a Designer for $100/h on the same project. Set bill rates for each of Tamika's roles in Project Settings. 

Then, create two phases for the project: Creative Direction and Design.

Now, assign Tamika to both phases. When Tamika enters time, or you make assignments on the schedule for either phase, appropriate rates apply.