Streamline Jira Issue Creation From Smartsheet

Using the Smartsheet for Jira Connector, you can create new issues in Jira without having to leave Smartsheet. Issues created from Smartsheet populate in Jira when your workflows sync.

 

Who can use this capability?

Permissions and roles People with a Smartsheet account that have activated the Jira Connector can create and sync Jira issues to Smartsheet. Individuals must be granted access to the Jira Connector by Smartsheet SysAdmins or Connector Admins. For more information on Jira Connector permissions, see Smartsheet for Jira: Creating and Editing Synchronization Workflows.

plan types Smartsheet accounts that have Jira Connector activated.

Supported Issue Types for Creation from Smartsheet

The following Jira issue types can be created from Smartsheet: 

  • Epic 
  • Story
  • Task
  • Bug
  • Sub-task

Before You Begin

Before you create new Jira issues from your sheet in Smartsheet, check the following:

  • You'll need to create a workflow in the Smartsheet for Jira Connector.
  • Make sure that required fields for the Jira issues you want to create have been mapped to the sheet in your Jira Connector workflow. For example, since Epic Name and Summary fields are required for Epic issue types in Jira by default, those fields need to be mapped in your workflow to create Epics from Smartsheet.
  • Make sure other fields you want to include when creating issues from Smartsheet are present in the Create Issue Screen for the Issue Type in Jira.

Create Jira Issues From Smartsheet

With your sheet open in Smartsheet:

  1. If you haven’t already created a workflow in the Jira Connector, select in the right rail in your sheet to create one.
  2. In a new row in the sheet, enter the relevant information for your new Jira issue into the mapped columns.
  3. Save the sheet.

If there is a problem creating the new issue, you will see an error in the sheet with details on why the issue couldn’t be created.

NOTE: To create a Sub-task issue type, the new row must be indented under a parent row before saving the sheet

The next time your Jira Connector workflow syncs, you should see your newly created issues in Jira. When a new Jira issue has been created successfully, you’ll see the new Issue Key with a hyperlink to that issue in Jira appear in the sheet.

Sync Behavior and Further Requirements

Here are things to keep in mind when creating Jira issues from Smartsheet:

  • When creating issues from a sheet that is mapped to multiple projects in Jira, including the Project Key field is a requirement. If you create a new issue from a sheet mapped to multiple projects and don’t include the Project Key, you’ll see an error in the sheet.
  • New Jira issues can only be created when using bidirectional or unidirectional Smartsheet-to-Jira workflow types.
  • If using a manual workflow, newly created issues will sync the next time the workflow is manually run.

 

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