Working with Gantt Charts

 Jump to Gantt Chart View video demonstrations

Gantt charts help you display tasks visually as bars representing your task start and end date.
 



Gantt charts can be viewed while in the Gantt View of a Project Sheet. 
 
To create a Gantt chart, you can either:
 
In the Gantt View, a divider splits the screen between grid columns and the Gantt chart. This divider can be dragged to the right or left to widen the display of either section.

Across the top of the Gantt chart, an adjustable Primary and Secondary Timeline allows you to display your tasks using different units of time. Clicking on the Zoom In or Zoom Out icons just below the timeline will toggle through different timeline displays. To the left of this, click the gear icon to access the Gantt Settings.
 
 
TIP: Within the Gantt Settings you can edit the Timeline Display to specify parameters for the Primary and Secondary Heading (such as the date and week name format), the Display Label to select the column of text to display in the Gantt chart, and a check box to select whether the chart should open to today's date.
 
In the Grid portion to the left of the Gantt chart, you will see a set of columns specific to a Project Sheet:
  • Start Date
  • End Date
  • Duration
  • % Complete
  • Predecessors
 
Each column is programmed to support timeline and Dependency functionality. These columns, as well as the designated non-working days, can be changed in the Gantt Settings.
 
In the Primary Column you can create indented sections using Hierarchy which can be expanded or collapsed to see the tasks within each section. Child rows display as individual task bars in the Gantt chart based on their start and end dates. The parent row displays a timeline summary of its child rows. You can change task bar color by right-clicking on the bar and selecting Color Settings. Task bar colors can also change based on rules using Conditional Formatting. When a % Complete value is entered for a task, a dark grey bar is shown on the task bar. 
 
To print your Gantt chart, you can export it to PDF, Image, or Microsoft Project (.xml) format. 
 Check out our Support Tip in the Smartsheet Blog: How to Print Your Gantt Chart
 
NOTE: Critical path visibility isn't available in the Gantt chart.

 
For an instructional demonstration on creating a basic Gantt chart, please review the following video walk-through:

 


For more advanced Gantt chart functionality, check out the video below:

 


If you don't have access to YouTube, click here to watch the video.

 Check out our Support Tip in the Smartsheet Blog: How to Use Cell Linking to Create a Master Gantt Chart

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