Working with Gantt Charts

 Jump to video demonstration: Gantt Chart View

Gantt charts help you display tasks visually as bars on a timeline. The length of each bar represents the task's start and end date.

Gantt charts can be viewed while in the Gantt View  of a Project Sheet.

To create a Gantt chart, you can either:
In the Gantt View, a divider splits the screen between grid columns and the Gantt chart. This divider can be dragged to the right or left to widen the display of either section.

Across the top of the Gantt chart, an adjustable Primary and Secondary Timeline allows you to display your tasks using different units of time. Clicking on the Zoom In or Zoom Out icons just below the timeline will toggle through different timeline displays. To the left of this, click the gear icon to access the Project Settings.

TIP: Within the Project Settings you can also edit the Timeline Display to specify parameters for the Primary and Secondary Heading (such as the date and week name format), the Display Label to select the column of text to display in the Gantt chart, and a check box to select whether the chart should open to today's date.

In the Grid portion of the sheet, to the left of the Gantt chart, you'll see a set of columns specific to a Project Sheet:
  • Start Date
  • End Date
  • Duration
  • % Complete
  • Predecessors

Each column is programmed to support timeline and automated dependency functionality. You can choose to enable dependencies on the sheet, and/or configure your project sheet columns, non-working days, and length of business days, in the Project Settings of the sheet.

TIP: Enabling dependencies will give you the ability to view the project's critical path.

In the Primary Column you can create indented sections using Hierarchy which can be expanded or collapsed to see the tasks within each section. Child rows display as individual task bars in the Gantt chart based on their start and end dates. If dependencies are enabled on the sheet, each parent row reflects a summary of its child rows. The parent row values are calculated automatically in the project sheet columns listed above and can't be modified. If dependencies aren't enabled, you can change the parent row information as needed.

Change the color of a Gantt bar color by right-clicking on it and selecting Color Settings. Task bar colors can also change automatically based on rules using Conditional Formatting. When a % Complete value is entered for a task, this is visually indicated in the Gantt bar for the task by a dark grey line.

To print your Gantt chart, you can export it to PDF, Image, or Microsoft Project (.xml) format.   Check out our Support Tip in the Smartsheet Blog: How to Print Your Gantt Chart
For an instructional demonstration on creating a basic Gantt chart, please review the following video walk-through:

For more advanced Gantt chart functionality, check out the video below:

If you don't have access to YouTube, click here to watch the video.

 Check out our Support Tip in the Smartsheet Blog: How to Use Cell Linking to Create a Master Gantt Chart

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